Data protection

7.1.6.7. Data protection declaration (as of: 25.08.2020)

 

This data protection declaration explains the type, scope and purpose of the processing of personal data (hereinafter referred to as "data") within our online offer and the associated websites, functions and content as well as external online presences, such as our social media profile (hereinafter jointly referred to as "Online offer"). As well as about the handling of personal data within the municipality / local group. With regard to the terms used, such as "processing" or "person responsible", we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).

 

Responsible body / data protection officer:

 

Responsible body is:

Association for Mission and Diakonie eV
data protection officer

Neustraße 18

D- 35685 Dillenburg

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

The following was named as the external data protection officer:

P2 Consult
c / o. Mr Jürgen Golda

Wilhelm-Bläser-Str. 3 c

D- 59174 Kamen

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Any person concerned can contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

 

Types of data processed:

  • Inventory data (e.g., names, addresses).
  • Contact details (e.g., email, phone numbers).
  • Content data (e.g., text input, photographs, videos).
  • Usage data (e.g. websites visited, interest in content, access times).
  • Meta / communication data (e.g. device information, IP addresses).

 

Categories of data subjects

Members and friends of the community / local group. Visitors and users of the online offer (in the following we also refer to the persons concerned as "users").

 

Purpose of processing

  • Keeping contacts and a birthday list to maintain the community
  • Managing the financial accounting
  • Provision of the online offer, its functions and content.
  • Answering contact inquiries and communicating with users.
  • Safety measures.
  • Range measurement

 

Terms used

"Personal data" is all information that relates to an identified or identifiable

natural person (hereinafter referred to as "data subject"); A natural person is regarded as identifiable who can be identified directly or indirectly, in particular by means of assignment to an identifier such as a name, an identification number, location data, an online identifier (e.g. cookie) or one or more special features that express the physical, physiological, genetic, psychological, economic, cultural or social identity of this natural person.

“Processing” is any process or series of processes carried out with or without the help of automated processes in connection with personal data. The term goes far and includes practically every handling of data. "Pseudonymization" is the processing of personal data in such a way that the personal data can no longer be assigned to a specific person concerned without the use of additional information, provided that this additional information is stored separately and technical and organizational measures are taken which ensure that the personal data are not assigned to an identified or identifiable natural person.

"Profiling" means any type of automated processing of personal data that consists of using this personal data to evaluate certain personal aspects relating to a natural person, in particular aspects relating to work performance, economic situation, health, personal preferences, To analyze or predict the interests, reliability, behavior, whereabouts or relocation of this natural person.

The “person responsible” is the natural or legal person, authority, institution or other body that alone or jointly with others decides on the purposes and means of processing personal data.

“Processor” means a natural or legal person, authority, institution or other body that processes personal data on behalf of the person responsible.

 

Relevant legal bases

In accordance with Art. 13 GDPR, we will inform you of the legal basis for our data processing

With. If the legal basis is not mentioned in the data protection declaration, the following applies: The legal basis for obtaining consent is Article 6 (1) lit. a and Art. 7 GDPR, the legal basis for processing to fulfill our services and carry out contractual measures as well as answering inquiries is Art. 6 Para. 1 lit. b GDPR, the legal basis for processing to fulfill our legal obligations is Art. 6 Para. 1 lit. c GDPR, and the legal basis for processing to safeguard our legitimate interests is Article 6 (1) lit. FDSGVO. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para.

1 lit. d GDPR as the legal basis.

 

Safety measures

In accordance with Art. 32 GDPR, taking into account the state of the art, the implementation costs and the type, scope, circumstances and purposes of processing as well as the different probability of occurrence and severity of the risk for the rights and freedoms of natural persons, we take suitable technical and organizational measures to ensure a level of protection appropriate to the risk.

The measures include, in particular, securing the confidentiality, integrity and availability of data by controlling physical access to the data, as well as the relevant access, input, transfer, ensuring availability and their separation.

Furthermore, we have set up procedures that ensure the exercise of the rights of those affected, the deletion of data and a response to data threats. Furthermore, we take into account the protection of personal data already during the development or selection of hardware, software and procedures, in accordance with the principle of data protection through technology design and data protection-friendly default settings (Art. 25 GDPR).

 

Cooperation with contract processors and third parties

If we disclose data to other persons and companies (contract processors or third parties) within the scope of our processing, transmit them to them or otherwise grant them access to the data, this is only done on the basis of legal permission (e.g. if the data is transmitted to third parties, such as to Payment service provider, according to Art. 6 Para. 1 lit. b GDPR is required to fulfill the contract), you have consented, a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).

If we commission third parties to process data on the basis of a so-called "order processing contract", this is done on the basis of Art. 28 GDPR.

 

Transfers to third countries

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA) or if this happens in the context of the use of third-party services or disclosure or transmission of data to third parties, this only takes place if it is to fulfill our (pre) contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have the data processed in a third country only if the special requirements of Art. 44 ff. GDPR are met. This means that processing takes place, for example, on the basis of special guarantees (so-called "standard contractual clauses").

 

Rights of data subjects

You have the right to request confirmation as to whether the data in question is being processed and to request information about this data as well as further information and a copy of the data in accordance with Art. 15 GDPR.

You have accordingly. Art. 16 GDPR the right to request the completion of the data concerning you or the correction of the incorrect data concerning you.

In accordance with Art. 17 GDPR, you have the right to demand that the relevant data be deleted immediately or, alternatively, in accordance with Art. 18 GDPR, to request a restriction on the processing of the data.

You have the right to request that you receive the data concerning you that you have provided to us in accordance with Art. 20 GDPR and to request that it be transmitted to other responsible parties.

You also have gem. Art. 77 GDPR you have the right to lodge a complaint with the responsible supervisory authority.

 

Right of withdrawal

You have the right to revoke your consent in accordance with. Revoke Art. 7 Para. 3 GDPR with effect for the future.

 

Right to object

You can object to the future processing of your data in accordance with Art. 21 GDPR at any time. The objection can in particular be made against processing for the purposes of direct marketing.

 

Cookies and right to object to direct mail

Our website uses cookies in order to offer you effective and user-friendly handling. This makes the use of cookies necessary and justifies our legitimate interest in using this technology. Most browsers offer you the functionality to display the cookies used.

However, if you want to prevent the use of cookies in general, your browser has the option of preventing the acceptance and storage of new cookies. To find out how this works with your browser, please use the help function of the respective browser.

According to the law, we can store cookies on your device if they are absolutely necessary for the operation of this site. We need your permission for all other types of cookies. This site uses different types of cookies. Some cookies are placed by third parties that appear on our pages.

When you visit our site, you will receive a selection for any necessary consent. You can read them in peace and make your decision (opt-in). If you want to change or withdraw your consent, delete the cookies in your browser and reset your consent.

 

Deletion of data

The data processed by us will be deleted or restricted in their processing in accordance with Art. 17 and 18 GDPR. Unless expressly stated in this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any statutory retention requirements. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be kept for commercial or tax law reasons.

According to legal requirements in Germany, the storage takes place in particular for 10 years according to §§ 147 Abs. 1 AO, 257 Abs. 1 Nr. 1 and 4, Abs. 4 HGB (books, records, management reports, accounting documents, trading books, more relevant for taxation Documents, etc.) and 6 years according to § 257 para. 1 No. 2 and 3, Paragraph 4 HGB (commercial letters).

According to legal requirements in Austria, the storage takes place in particular for 7 years according to § 132 Abs. 1 BAO (accounting documents, receipts / invoices, accounts, receipts, business papers, list of income and expenses, etc.), for 22 years in connection with real estate and for 10 years in connection with documents in connection with electronically provided services, telecommunications, broadcasting and television services that are provided to non-entrepreneurs in EU member states and for which the mini-one-stop-shop (MOSS) is used.

 

Administration, financial accounting, office organization, contact management

We process data in the context of administrative tasks as well as the organization of our operations, financial accounting and compliance with legal obligations, such as archiving. In doing so, we process the same data that we process in the context of providing our contractual services. The processing bases are Art. 6 Para. 1 lit. c. GDPR, Art. 6 Paragraph 1 lit. f. GDPR. The processing affects customers, interested parties, business partners and website visitors. The purpose and our interest in processing lie in administration, financial accounting, office organization, archiving of data, i.e. tasks that serve to maintain our business activities, perform our tasks and provide our services.

Furthermore, on the basis of our business interests, we store information on suppliers, organizers and other business partners, e.g. for the purpose of later contact. We generally store this mostly company-related data permanently.

 

Provision of our statutory and commercial services

We process the data of our members, supporters, interested parties, customers or other persons in accordance with Art. 6 Para. 1 lit. b. GDPR, provided that we offer you contractual services or operate within the scope of an existing business relationship, e.g. with members, or are ourselves recipients of services and benefits. In addition, we process the data of data subjects in accordance with Art. 6 para. 1 lit. f. GDPR on the basis of our legitimate interests, e.g. when it comes to administrative tasks or public relations work. The data processed, the type, scope and purpose and necessity of their processing are determined by the underlying contractual relationship. This basically includes inventory and master data of the persons (e.g. name, address, etc.),

We delete data that is no longer required for our statutory and business purposes. This is determined according to the respective tasks and contractual relationships. In the case of business processing, we keep the data for as long as it can be relevant for business transactions and with regard to any warranty or liability obligations. The need to store the data is checked every three years; otherwise, the statutory retention requirements apply.

 

contact

When contacting us (e.g. via the contact form, email, telephone or via social media), the information provided by the user is used to process the contact request and to process it in accordance with. Art. 6 para. 1 lit. b) GDPR processed. User information can be stored in a customer relationship management system (“CRM system”) or a comparable request organization. We delete the requests if they are no longer required. We review the requirement every two years; The statutory archiving obligations also apply.

 

 

Hosting

The hosting services we use serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services that we use for the purpose of operating this online offer.

We, or our hosting provider, process inventory data, contact data, content data, contract data, usage data, meta and communication data from customers, interested parties and visitors to this online offer based on our legitimate interests in an efficient and secure provision of this online offer in accordance with. Art. 6 para. 1 lit. f DSGVO in conjunction with Art. 28 DSGVO (conclusion of an order processing contract).

 

Collection of access data and log files

We, or our hosting provider, collect data on the basis of our legitimate interests within the meaning of Art. 6 para. 1 lit. f. GDPR data on every access to the server on which this service is located (so-called server log files). The access data includes the name of the accessed website, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address and the requesting provider.

For security reasons (e.g. to investigate abuse or fraud), log file information is stored for a maximum of 7 days and then deleted. Data whose further storage is necessary for evidential purposes are excluded from deletion until the respective incident has been finally clarified.

 

 

Integration of services and content from third parties

We use content or service offers from third-party providers within our online offer on the basis of our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 Para. 1 lit. f. GDPR) in order to provide their content and services, such as For example, to integrate videos or fonts (hereinafter uniformly referred to as "content").

This always presupposes that the third-party providers of this content perceive the IP address of the users, as they would not be able to send the content to their browser without the IP address. The IP address is therefore required to display this content. We strive to only use content whose respective providers only use the IP address to deliver the content. Third-party providers can also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. The "pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information can also be stored in cookies on the user's device and, among other things, technical information about the browser and operating system, referring websites,

 

Youtube

We embed the videos from the “YouTube” platform provided by Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. Data protection declaration: https://www.google.com/policies/privacy/ , Opt-Out: https://adssettings.google.com/authenticated .

 

Google Fonts

We integrate the fonts (“Google Fonts”) from the provider Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. Data protection declaration: https://www.google.com/policies/privacy/ , Opt-Out: https://adssettings.google.com/authenticated .

 

Google reCAPTCHA

We use “Google reCAPTCHA” (hereinafter “reCAPTCHA”) on our websites. The provider is Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (“Google”).

The purpose of reCAPTCHA is to check whether data is entered on our website (e.g. in a contact form) by a person or by an automated program. To do this, reCAPTCHA analyzes the behavior of the website visitor based on various characteristics. This analysis begins automatically as soon as the website visitor enters the website. For analysis, reCAPTCHA evaluates various information (e.g. IP address, length of stay of the website visitor on the website or mouse movements made by the user). The data collected during the analysis are forwarded to Google.

The reCAPTCHA analyzes run completely in the background. Website visitors are not informed that an analysis is taking place.

The data processing takes place on the basis of Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in protecting his web offers from abusive automated spying and from SPAM.

For more information on Google reCAPTCHA and Google's data protection declaration, see the following links:  https://www.google.com/intl/de/policies/privacy/  and  https://www.google.com/recaptcha/intro/android. html .

 

Google Maps

We integrate maps from the “Google Maps” service provided by Google LLC, 1600 AmphitheaterParkway, Mountain View, CA 94043, USA. The processed data may include, in particular, IP address and location data of the users, which, however, are not collected without their consent (usually in the context of the settings of their mobile devices). The data can be processed in the USA. Data protection declaration: https://www.google.com/policies/privacy/ , Opt-Out:

https://adssettings.google.com/authenticated .

 

Handling of personal data within the municipality / local group

As in dealing with personal data on the web, we also explain how personal data is handled internally by the municipality in accordance with data protection regulations. This can be for members and friends lists for internal community use. If a named person does not agree, he or she can insist on immediate deletion.

 

Privacy Policy - Updated on: 06/09/2020